Procedural Guidelines

The Office of Institutional Effectiveness is responsible for overseeing the policy management process.  The mission of the Office of Institutional Effectiveness (OIE) is to provide leadership, assistance, and oversight of the university’s continuous planning, assessment, and evaluation efforts for the purpose of enhancing the quality of the university’s programs, services, operations, and processes.

If you need assistance with policy development, please contact Mary McLaughlin (; 3-2583).

University Policy on Policies

The University Policy on University-Wide Policies was drafted by the Policy Advisory Group, and approved by the Administrative Council on May 7, 2008.  This policy explains how policies that pertain to the whole university community are developed, approved and managed.   The University Policy on University-Wide Policies is not binding on policies developed by individual colleges, schools, divisions or departments to govern their internal operations.

Any member of the university community may initiate the policy development process, although this role is typically performed by an administrative office, a Senate or Staff Council committee, a Student Government Association committee, or an executive officer of the university.   Keep in mind that policy development is usually an iterative process and you should include all relevant parties in discussions and formulations.  It is particularly important to include in the development process the administrative office charged with implementing and overseeing the policy (i.e., the Responsible Office) to ensure that the policy is feasible to implement and its implementation occurs smoothly.

Policy Development

Policy Template:  Click here for the policy development template [DOC]

Draft Policy Submission:    The Office of Legal Affairs and the Office of Institutional Effectiveness will review all policies prior to being posted in the Library.  Please submit a policy ready for review to

The Policy Advisory Group (PAG):  The PAG is a university committee charged with reviewing drafts of policies to ensure that all mandatory elements are completed, that format is consistent, and that any overlaps with other policies or conflicts with other policies or federal, state, or Board of Regents regulations are identified prior to its final approval. (Except as stated above, the PAG does not evaluate, nor is it responsible for, the substantive content of any proposed policy.) Members of the PAG are appointed by the Provost.

Policy Approval Process

Policy Statement Summary: Georgia State University formally approves, revises, and posts university-wide policies. All university-wide policies must be approved by either the University Senate (academic and student policies) or the Administrative Council (administrative policies) prior to final approval by the President, as set forth in the University Statutes.