The policy management process is based in the Office of Institutional Effectiveness and managed in partnership with the Office of Legal Affairs. The mission of the Office of Institutional Effectiveness (OIE) is to provide leadership, assistance, and oversight of the university’s continuous planning, assessment, and evaluation efforts for the purpose of enhancing the quality of the university’s programs, services, operations, and processes.
The Policy Advisory Group (PAG) is appointed by the Provost and functions as a university committee charged with reviewing drafts of policies to ensure that all mandatory elements are completed, that format is consistent, and that any overlaps with other policies or conflicts with other policies or federal, state, or Board of Regents regulations are identified prior to its final approval. (Except as stated above, the PAG does not evaluate, nor is it responsible for, the substantive content of any proposed policy.)
The next section below captures the life cycle of creating a new policy for the university-wide policy library. Other areas of review include policy retirement, minor revisions or edits, substantive content changes, and interim policy development. If you require assistance with any element of this process, including assistance with format and acceptable templates, please email Mary McLaughlin.
- Identify Issues: Policy issues arise based on changes in law, risk assessment or operational needs. Who initiates this process? Policy stewards, University Staff Council, Legal, University-wide committees (standing and ad-hoc) and key stakeholders (roles are clarified under definitions).
- Conduct Analysis: Is a policy needed, or will procedures suffice? This step includes review of peer policies and procedures by policy owner, stewards and stakeholders with guidance from Legal and a subject matter expert.
- Draft language: Using the policy template, policy stewards should consult legal and other stakeholders to draft their proposed policy and work with the OIE Policy Administrator to ensure a proper submission.
- Submit to PAG for Review: The PAG will review and provide feedback to the policy steward, advise on final language and make a recommendation on whether the draft policy should be submitted to the Administrative Council.
- Present to Administrative Council: Upon recommendation from the PAG, policy steward presents policy for approval.
- Publish and Distribute: If approved, stakeholders are notified of the Council’s decision and the policy is published in the university-side policy library.
Policy Statement Summary: Georgia State University formally approves, revises, and posts university-wide policies. All university-wide policies must be approved by either the University Senate (academic and student policies) or the Administrative Council (administrative policies) prior to final approval by the President, as set forth in the University Statutes.
The University Policy on University-wide Policies was drafted by the Policy Advisory Group, and initially approved by the Administrative Council on May 7, 2008. This policy explains how policies that pertain to the whole university community are developed, approved and managed.
The most up to date version of the University Policy on University-wide Policies can be found here.